ALSO PRESENT: Councillor John Firmin (South Swindon Parish Council)
Mary Hailestone (resident)
Chair Pam Freegard welcomed everyone to the Special General Meeting.
1) APOLOGIES FOR ABSENCE: Paul Izquierdo, Cluniford Mason, Evelyn Mason, Rebecca McIntosh, Roy Townsend, Pat Townsend, PC Craig Thompson, Cllr Bob Wright.
2) CONFIRMATION OF THE AGM MINUTES: 5th October 2016
Proposed; Bob Wedge, Seconded; John Freegard, carried.
3) MATTERS ARISING: - None.
4) CHAIR'S REPORT:
Chair Pam Freegard reported briefly on a fairly quiet year. The community garden was doing well but maintenance had become difficult following the departure of a key member (due to a move out of the area). The Chair appealed for more volunteers, but it was also hoped that the parish might be able to help. Membership numbers had become a concern, and those present were asked to encourage neighbours to come to meetings.
5) TREASURER'S REPORT AND CONFIRMATION OF ACCOUNTS:
Treasurer Bob Walter presented a summary of the accounts for the financial year (April 2016 to March 2017). Mr J. P. McLlherron had audited the accounts, and the meeting confirmed them as an accurate record. Proposed; Bob Wedge, Seconded; Mo Chaudhry, carried.
6) ELECTION OF OFFICERS AND COMMITTEE:
Cllr Firmin confirmed that he would be the independent scrutineer
All ordinary members (except officer) stood down. The following members had been nominated for election or re-election:
- John Clark,
- Violet Clark,
- Muhammed Chaudhry,
- Paul Izquierdo,
- Kate Johnnson
This being less than the maximum permitted number of committee members no vote was required and the above members were agreed elected.
None of the officers was due for re-election. There had been no nominations for any of the vacant officer positions.
7) APPOINTMENT OF AUDITOR:
Mr J.P. McIlherron had confirmed he would be able to act as independent auditor and was agreed appointed without objection.
8) ANYTHER BUSINESS: None
