PRESENT: Chair Karen Leakey, Vice-Chair Pam Freegard, Secretary Kevin Leakey, Treasurer John Phillips, Muhammad Chaudhry, Kate Johnson, Kay Malko, Cluniford Mason, Evelyn Mason, Rebecca McIntosh, Beryl Phillips, Madge Sutton, Ros Timlin.
APOLOGIES FOR ABSENCE: John and Vi Clark
The committee meeting was called to discuss Standing Orders, proposed to expand on the Constitution (December 2010) in order to enable the running of the Community Council to be better understood.
Following a reading of the Standing Orders and a short discussion about if these orders fully covered all the points required, the proposals were put to the vote.
There being no objections or abstentions, it was duly agreed that the Standing Orders were formally accepted.
1 MEMBERSHIP OF THE COMMUNITY COUNCIL
1.1
Membership of the Community Council shall be:
Open to all residents over the age of eighteen, irrespective of tenure, within the area of benefit. Subject to an initial attendance of a minimum of four, Members meetings, (usually held monthly).
1.2
Membership shall be free of charge, unless a charge is agreed by a majority of the committee at a future meeting.
1.3
After an initial attendance of four, monthly Members meetings, full membership may be applied for by submitting an application form, and in order to verify residency, the completed application form must contain full details of the applicants name and address.
1.4
Membership shall cease immediately upon a person leaving the area of benefit, or upon a written notice to leave the Community Council being received by the Secretary of the community council.
2 COMMITTEE MEETINGS
2.1
Attendance at a committee meeting is by invitation only.
3 COMMITTEE DECISION MAKING PROCEDURES
3.1
Committee will normally reach decisions by consensus. Where agreement cannot be reached by consensus, a vote will be taken on recommendations to Committee, once all issues relating to them have been discussed.
3.2
Each Committee member is entitled to one vote.
3.3
A majority vote is required for a decision to be agreed. If a majority vote is not reached and the issue must be decided at the meeting, the Chair has a second or ‘casting’ vote. If any member(s) disagree(s) with the final decision, (s)he may have their views noted in the minutes. If a vote is not taken then the issue(s) may be deferred so that additional information or options can be provided.
3.4
Once a vote has been taken and the outcome determined, the Chairman will state the decision made and this will be recorded for the minutes.
4 SUBSTITUTE CHAIR AT MEMBER’S MONTHLY MEETINGS
4.1
In the absence of the Chair, the Vice-Chair will substitute for that particular meeting. In the event that the Vice-Chair is absent, the Secretary will substitute for that particular meeting. In the event that no Officers are able to participate, Members of the Committee present may appoint a Member of the Committee to preside for that meeting.
5 ATTENDANCE of NON-MEMBERS and NON-RESIDENTS at MONTHLY
MEETINGS
5.1
Meetings shall be open to non-members and non-residents to attend (except for discussions of confidential items, as determined by the Chair).
5.2
Non-members and non-residents are welcome to attend monthly meetings as observers, but not to participate. (Unless prior permission has been given by the Chair).
6 AUTHORITY
These Standing Orders are compiled and published in accordance with the Constitution of the Broad Street Area Community Council – 07 December 2011.
