BROAD STREET AREA COMMUNITY COUNCIL CONSTITUTION
NAME:
The Name of the Organisation shall be the Broad Street Area Community Council (hereinafter called the ‘Community Council’)
OBJECTS
1) The community council is established for charitable objects and purposes only.
2) In particular The community council is established to promote the benefit of the inhabitants of the community council area and its immediate environs, without distinction of age, sex, race, political or religious or other opinions, by associating the statutory authorities, voluntary organisations, institutions, businesses and inhabitants in a common effort to advance education and develop facilities and opportunities in the interests of social well—being with the object of improving the environment and conditions of life of the inhabitants; and to promote all or any objects for the benefit of the community which now or hereafter may be deemed by law to be charitable.
FURTHERANCE OF OBJECTS
In furtherance of the above objects, but not further or otherwise, the Community Council may: obtain, collect and receive money and funds by way of contributions, donations, affiliation fees, subscriptions, legacies, grants and any other lawful method; acquire and hold property, or investments; affiliate to or accept affiliation from any body having objects similar to those of the Community Council; associate with and assist other charitable organisations having objects consistent with the objects of the Community Council; arrange and provide for or join in arranging and providing for the holding of exhibitions, meetings, lectures and classes or other functions.
MEMBERSHIP
Membership of the Community Council shall be:
1) All persons living in the area of benefit.
2) Representatives of groups or organisations which operate or work in the area.
Eligibility and representation of groups or organisations shall be decided by the Community Council or its Executive Committee.
EXECUTIVE COMMITTEE
1) There shall be an Executive Committee consisting of 15 members of the Community Council, elected at the Annual General Meeting whose duty it shall be to carry out the general policy of the Community Council and, subject to any conditions imposed from time to time by the Community Council, to provide for the administration, management and control of the affairs and property of the Community Council.
2) The members of the Executive Committee shall retire annually but shall be eligible for re-election. They shall hold office until the conclusion of the next Annual General Meeting.
3) The Executive Committee shall meet not less than four times a year.
4) Any vacancy on the Committee may be filled by the Committee itself; any person appointed to fill such a vacancy shall hold office until the conclusion of the next Annual General Meeting of the Council and shall be eligible for re-election. No more than a total of one-third of the total vacant Committee membership shall be filled in this way during the Committees year of office.
5) The Executive Committee shall publish such standing orders as may from time to time be required for the administration of the Council in furtherance of its objects.
6) Officers of the Community Council shall include, Chair, Vice Chair, Secretary and Treasurer.
7) Officers of the Community Council shall retire after a three year term of office and shall not be eligible for the same office for two consecutive years.
8) The quorum at meetings of the Executive Committee shall be one third Of the members, one of whom shall be either the Chair, Vice-Chair or the Secretary.
CO-OPTIONS
The Executive Committee shall have the power to co-opt persons who are not members of the Community Council to serve on the Executive Committee, provided that the number of such co-opted persons shall not exceed one-fourth of the total number of members serving on the Committee. Co-opted members shall be voting members.
OTHER COMMITTEES
The Community Council or failing the Community Council, the Executive Committee, may appoint such special or standing Committee as may be deemed necessary and may determine their terms of reference, power, duration and composition.
MEETINGS OF THE COMMUNITY COUNCIL
1) The Annual General Meeting of the Community Council shall be held on each year at such time (not being more than fifteen months after the preceding Annual General Meeting) and place, as the Executive Committee shall determine. At least twenty-one clear days’ public notice shall be given in writing by the Secretary, in such manner as shall be laid down by the Community Council. Other meetings shall be held at such times as the Community Council ay determine.
2) Notice shall be given in writing to each household in the area of benefit, notifying residents about any Special General Meeting or the Annual General meeting being called. Notice should include information about the date and venue of the meeting and a copy of the meeting agenda. Any proposed alterations to the Constitution shall be made available with the agenda.
3) Nomination forms for the election of members and Officers onto the Executive Committee, shall be delivered to each household within the area of benefit at the same time as notice of the Annual General Meeting.
4) Election of the Executive Committee shall take place by secret ballot at the Annual General Meeting. To help facilitate this process, two neutral Scrutineers shall be appointed at the start of the meeting.
5) An election shall only take place if the number of nominations exceed the number of places available. Should the number of nominations received be less than the number required, then those nominated will be deemed elected.
6) A Special General Meeting of the Council shall be called fourteen clear days’ notice in writing on the written demand of SIX members or by the Chair of the Community Council or by the Executive Committee. The reasons for calling the meeting shall be clearly stated in the written communication from those requesting the meeting.
7) At the Annual General Meeting the business shall include the appointment of Auditors and the consideration of an Annual Report of the Community Councils work and of the audited accounts.
8) The quorum at meetings of the Community Council shall be twenty-five persons. Failure to achieve a quorum at first attempt will result in a further meeting being called within twenty-one days. Should a quorum of twenty-five not be achieved, a quorum of fifteen will be acceptable.
THE COMMUNITY COUNCIL’S YEAR AND AUDIT
The Community Councils year shall run from 01 April to 31 March. Once at least in every year the Accounts shall be audited by one or more qualified Auditors.
FINANCE
The income and property of the Community Council, whencesoever derived, shall be applied solely towards the promotion of the Community Council as set forth in this constitution and no portion thereof shall be paid or transferred directly or indirectly in any manner by way of profit to any member of the Community Council. Provided that nothing herein shall prevent the payment in good faith of reasonable and proper remuneration to any Officer or servant of the Community Council or the repayment of out-of-pocket expenses incurred on the Community Council’s business.
The Community Council, or its Treasurer on its behalf, shall cause proper books of account to kept with respect to all sums of money received and expended by the Community Council and the matters in respect of which such receipts and expenditure take place.
TRUSTEES
The Community Council may appoint and determine the appointment of a custodian trustee or a trust corporation of not less than three persons to act as trustees for the purpose of holding any monies or property belonging to the Community Council.
ALTERATIONS TO THE CONSTITUTION
Alterations to the constitution shall receive the assent of a simple majority of the members of the Community Council present and voting at a Special meeting of the Community Council or at the Annual General Meeting. A resolution for the alteration of the constitution shall be received by the Secretary at least twenty-one clear days before the Meeting at which the resolution is to be brought forward. The Secretary shall give at least fourteen days public notice in writing of such a Meeting and shall include notice of the alterations proposed. Provided that no alteration shall be made to Clause 2 without the prior approval of the Court or the Charity Commissioners or other authority having charitable jurisdiction.
DISSOLUTION
The Community Council may be dissolved at any time by a resolution passed by a two-thirds majority of those present and voting at a meeting of the Community Council of which at least twenty-one clear days public notice shall have been given. Such resolution may give instructions for the disposal of any assets held by or in the name of the Community Council, provided that if any property shall not be paid to or distributed among the members of the Community Council, but shall be given or transferred to such other institution or institutions (having objects similar to some or all of the objects of the Community Council) as the Community Council may, with the approval of the Charity Commissioners or other authority having charity jurisdiction, determine. Such distribution should not take place until three months after the dissolution of the Community Council.
This copy: February 2007
BROAD STREET AREA NO.OF HOUSES PER STREET,
ALEXANDRA ROAD 17
ALFRED STREET 53
ARMSTRONG STREET 32
AYLESBURY STREET 1
BATHURST ROAD
BROAD STREET 142
CORPORATION STREET 5
COLBOURNE STREET 33
COUNTY ROAD 174
ELMINA ROAD 76
GAMBIA STREET 13
GLADSTONE STREET 105
GOOCH STREET 77
GRAHAM STREET 133
HAYDON STREET 60
LAGOS STREET 18
MANCHESTER ROAD 175
MEDGBURY PLACE 8
MEDGBURY ROAD 70
PONTING STREET 96
ROSEBERY STREET 150
SALISBURY STREET 118
STATION ROAD 96
VOLTA ROAD:»,...,,*......,,,, 27
COPSE AVENUE 45
SHRIVENHAM ROAD 194
WILLS AVENUE 34
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